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Board members and administrators should have access to a reliable, easy and quick access to meeting materials in order to hold the most productive board meetings that are possible. A portal for board meetings online makes it easy for board members to share and create board agendas, distribute meeting packs and minutes, among other things. This centralization of important information saves organizations significant time.
Businesses that want to improve the board governance process and results must evaluate the quality of their board portals. A thorough assessment will assist organizations in choosing the best solution that fits their budget and needs.
One of the most important aspects for any company considering board portal software is security. Since sensitive information is constantly in danger from cyberattacks the use of a secure portal for board meetings is vital for keeping meetings secure and ensuring data privacy. Choose a vendor that offers a security protocol that is industry-leading that includes a closed API infrastructure that protects against data leaks, aswell with two-factor authentication and a permanent purge function that permanently removes comments or discussions and annotations.
Another crucial element for any company to think about is how user-friendly a portal for boards is. The more user-friendly and easy the software is for all users and users, the more likely it is to be adopted. It is best to look for the vendor that offers the opportunity to test the software and determine whether it meets your board’s specifications.
It is also important to assess a board portal vendor’s reputation and customer support. Contact the customer service line to find out if they can answer your questions promptly and in a timely manner. Also, search for a vendor who offers training and onboarding for all users–this can greatly ease the initial learning curve and guarantee continued success.