In remote board meetings the participants are less compelled to attend more than in person. It’s easy for them to give in to the temptation to check your email, grab snack, or answer the telephone. The good news is that you’ll be able to overcome these issues if you run your meetings efficiently. The following best practices will help you keep your virtual meetings on time as well as secure and efficient.

Make use of a reliable, online portal with board management software that includes an agenda-building tool and video integration. Additionally, it comes with useful tools like document centers and task managers. These tools let you conduct meetings without having to leave the portal and also ensure that everyone can access them regardless of the location, time zone, or device. It is a good idea to assign a moderator for your meeting. They can oversee the entire system and ensure that the technology is operating properly.

Send out reminders for the meeting at least 24 hours before the date. This will cut down on the number of no-shows and ensure that all participants have all the information they require to take part. Also, make use of an agenda template with specific information about the call so that participants aren’t lost in the conversation.

If a board member is not able to attend a remote board meeting the member must provide the www.boardgreenroom.com/best-video-conferencing-software/ board with a formal statement detailing their reasons and any reasonable accommodation requested. The board will then determine if the excuse is valid. This can be a complicated process however, the board must strive to be as fair and consistent as is possible.