Virtual board meetings are a great alternative to regular meetings. Virtual meetings are an ideal method to overcome the limitations of physical meetings, be it due to time constraints or costly travel. However, as with any board meeting virtual meetings aren’t without their challenges. To avoid getting behind and losing control of your online board meetings, here are some important tips to consider.
Your virtual board meetings will run smoothly if you have a clear set-of-rules. This includes defining the best way to get the attention of the group (i.e. is everyone able to raise their hand to speak or use an organized method of getting the floor). Furthermore, it is crucial to establish a clear plan for the discussion so that everyone can contribute equally.
The creation of a clear set guidelines can also help to avoid any miscommunications during the virtual meeting. This can be achieved through clearly defining when and how the chair of the board will recognize the participants for their contributions and what they should discuss for each item on the agenda. It is important that all board members meet with one another in order to discuss issues and questions clearly.
A clear set of rules can also help ensure that the board members will be able to follow up on the tasks that they have been assigned during the board meeting. This can be accomplished by creating a clear task management system that allows board members to keep track of the status of their tasks and easily find relevant information on the platform.