When you are preparing for an M&A or asset sale ICO or any other kind of transaction, the right virtual dataroom will allow you to securely and efficiently share documents while simplifying complicated processes. FirmRoom VDR was designed by dealmakers to guarantee the fastest and most successful result.

The first step to prepare the virtual data room is to organize files and documents correctly. This involves creating a folder hierarchy and labeling documents with metadata to help teams to locate the information they require. Create categories like Finance Accounting, Finance, or HR and create subfolders to allow files to be separated based on the type of document, the content or scope. The virtual data room will be more easy to navigate if you use consistent names and conventions.

The next step is to set up an effective authentication system for all users and documents. This includes encryption to secure the data while it is in transit and in storage and also requiring two-factor authentication for all users. A solid audit trail should also be established to record all user logins and document access for security and compliance reasons. In addition dynamic watermarks may be added to every printed and viewed page of the document for additional protection.

The final step to prepare the virtual room is inviting investors to access the data they need. This is typically done by granting each investor an individual login account with access permissions. Investors may begin due diligence following uploading the necessary documents.

https://jobdataroom.com/due-diligence-checklist-for-virtual-data-room-preparation/